How to break down a big project into steps you can actually start
A practical method for turning a big, vague project into small steps you can finish, with a worked example and the mistakes to avoid.
The Tatask blog
Practical writing on planning, focus and breaking big work into small steps, plus the occasional note on how Tatask is built.
How Tatask works offline: a local database on every device
How Tatask keeps a full copy of your tasks on every device, syncs with Firestore, handles conflicts and deletes, and stays safe on shared computers.
Why you need one to-do list on every device, not five
Tasks scattered across notes apps, emails and paper get lost. Why one list everywhere matters, what to use each device for, and how to switch over.
How to stop procrastinating on big tasks
Big tasks get put off because they are vague, uncomfortable or both. Practical ways to get started: shrink the first step, lower the bar and plan when.
The PARA method on a task tree: projects, areas, resources, archive
Tiago Forte's PARA method sorts everything into Projects, Areas, Resources and Archive. How it works, and how to apply it to a nested to-do list.
A practical guide to the Eisenhower matrix
The Eisenhower matrix sorts tasks by urgency and importance: do, schedule, delegate, delete. How to use it day to day, with examples and traps.
Recurring tasks: how to build routines you will actually keep
How to use recurring tasks for the jobs that come round daily, weekly, monthly or yearly, so you stop carrying them in your head. With examples to copy.
How to eat the frog (and when it backfires)
Eat the Frog means doing your hardest important task first. How to choose the frog, make it small enough to swallow, and when the advice doesn't fit.
Tags vs folders: how to organise a to-do list without overthinking it
Folders give tasks one home; tags let them belong to many views. When to use each in a to-do list, and a simple setup that combines both.
How many tasks should you plan for one day?
Most people plan far more than a day can hold. How to find your real daily number, why three to five tasks is a good start, and what to do with the rest.
How to use a work breakdown structure for everyday projects
Project managers use a work breakdown structure to plan big jobs. Here is how to borrow the idea for personal projects, with rules and examples.
How to do a weekly review in 20 minutes
A 20-minute weekly review that keeps your to-do list trustworthy: clear, review, plan. With a checklist, timings and tips for making it stick.
Getting Things Done with a task tree: a practical GTD setup
David Allen's Getting Things Done, explained plainly, and how to run it on a nested to-do list: capture, clarify, organise, reflect and engage.